College of Education and Human Development Statue

COVID-19 Updates and Guidance


Our top priority during this time is to ensure the safety of our students, faculty and staff. Review our FAQs and stay updated.

CEHD Updates & FAQs

We will continue to update information as it comes available.

Throughout our history we have been charged with transforming and enriching lives through education and health. Created as a school for teachers, we are now a school for leaders.

We offer 21 undergraduate programs and more than 30 graduate programs across multiple emphasis areas.

Educators, sports professionals, business leaders, healthcare professionals. Whatever the industry, our graduates are game-changers. Our graduates transform lives.

We Teach Texas


We are proud to be one of 11 universities in the Texas A&M University System preparing educators for Texas school systems.

There are more than 10,000 Aggies working in Texas schools across 746 districts and 208 counties. Thanks to our excellence in teacher preparation, these Aggies will stay in the classrooms long after their peers.

Become a Teacher

Learn about the TAMUS initiative

Departments in the College of Education & Human Development

Business professionals meeting outside of a cubicle workspace.

EAHR develops educational leaders and improves practice through teaching, research and service.

Educational Psychology Teacher Painting Students

EPSY is home to a variety of interrelated disciplines and degree options focused on human development and well-being in educational and community contexts.

Health-kinesiology

HLKN is the largest academic department at Texas A&M University and generates over 98,000 credit hours and 203,000 (Modified) weighted student credit hours each year.

Teaching learning culture middle grades classroom

TLAC’s mission is to create experiences that advance teaching, research and service through the application of knowledge in the preparation and development of quality educators; placing high value on collaboration, diversity, critical thinking, and creativity.

Staff and Faculty Kudos

If you’ve had a great encounter with a College of Education and Human Development faculty or staff member, tell us about it! Nominate them here.

College of Education and Human Development

COVID-19 Guidance


Statement From The Dean (July 20, 2020)

Dear colleagues, Many of you saw the update Human Resources sent late last week regarding our return to campus plan. I am pleased to see that the university is allowing us the flexibility to offer rotating or work-from-home arrangements for our staff and faculty. I do not know how long we might be able to be flexible. Until we hear otherwise from Human Resources, I am requesting that we anticipate following the plans below until October 30. We will continue to update guidance throughout the fall – please continue to adopt an open mindset and realize changes are likely inevitable as the course of the pandemic progresses.

To follow the HR guidelines, I am requesting the following for Faculty:

  1. If you are currently scheduled to teach online classes, please consider continuing to work from home full-time. Direct student supervision or some interactions may need to occur face-to-face; each program should discuss the norms under which this might operate and share your plans with your department head. You, collectively, know your program and student support needs and requirements best.
  2. If you are currently scheduled to teach face-to-face classes, please limit your time on campus to when you are teaching face to face. Please consider continuing to work from home the rest of the time, except where direct student supervision or interaction may need to occur (please see above).

To follow the HR guidelines, I am requesting the following for staff:

  1. If you hold a position that does not require daily interaction with students, please have a conversation with your supervisor. If it is agreed that what you have been doing over the summer has been working well, and the units’ needs are being fulfilled appropriately, please consider continuing to work from home full-time.
  2. If you hold a position whose job description involves direct student support, please have a conversation with your supervisor. It is our intent to support your units to create rotating schedules for employees or some other mechanism that allows you to work from home some or most of the time.
  3. For supervisors: If your unit involves direct student support and your employee(s) will need to be on-campus for the start of classes, please ensure you provide notification at least 5 business work days before your employees are expected to return to campus.

Thank you for your flexibility as our planning changes almost daily.

Best wishes,
Joyce

Facility & Building Policies


General Health and Safety Policies


  • Disinfecting spray, wipes, hand sanitizer, and masks will be available in each office.
  • Door handles and copy machine will be sanitized regularly throughout the day (assigned responsibility for cleaning common areas will be coordinated with staff and will change regularly)
  • Employees will be asked to sanitize their hands before using shared office equipment. There will be a notice above the copier and a hand sanitizer will be next to the copier.
  • Shared office equipment will be sanitized after each use.
  • Door handles will be sprayed with Lysol regularly throughout the day.
  • Hand sanitizer will be on each employees’ desk.
  • Face masks must be worn at all times in common areas.
  • Sanitize personal computer, mouse and keyboard at the end of each day.

 

Office Policies & Access


Harrington Tower

Harrington Tower Policies

Please observe all directional signage and notices posted throughout the building.

Face Coverings: Face coverings must be worn in Harrington Tower and TAMU public spaces at all times.

More information on masks on campus

Social distancing: 6-foot social distancing should always be maintained.

Entrance/Exit Doors: One-way

  • West Door Entrance (children’s statue side): One-way ENTRANCE door (except for those needing to access the ramp to enter the building, they can use East entrance ADA door)
  • East Door and ADA ramp Exit (Harrington Classroom side): One-way EXIT door

Stairway Egress: One-way

  • West Stairway (children’s statue side): One-way UP only ( in case of emergency stairway can be used for both up and down egress)
  • East Stairway (Harrington Classroom side): One-way DOWN only (in case of emergency stairway can be used for both up and down egress)

Elevators: No more than Four (4) people are allowed on the elevator at one time. Please be patient or use the stairs (keeping 6 foot social distancing) if you are able.

Hallways/Student Lounge: Students must remain outside the building until their classes are ready to start and cannot congregate in hallways before or after classes.

The student lounge areas on the first floor are cordoned off and the furniture has been removed until further notice.

Dean's Office - 8th Floor

Office Accessibility

  • Outer suite door will remain locked.
  • There will be signage when exiting elevator for drop-ins to call 979-845-5311 for assistance. The front office will then contact the staff member to assist the individuals.
  • All planned meetings will need to be scheduled through the call center at 845-5111.
  • Office doors will remain closed.

Meetings

  • Meetings will be conducted via Zoom.
  • If face-to-face meeting is required, an appropriate Harrington Tower conference room will be used to allow social distancing of a minimum of 6 feet. Each person shall wear a face mask and be required to use hand sanitizer before and after the meeting.
  • Availability of meeting times will be monitored by staff members
  • All planned meetings will need to be scheduled through the call center at 845-5111.

Social Distancing

  • Only one person shall be allowed in the copy room
  • All staff members will remain in their offices with the door shut
  • Only one person shall be allowed in the break room at a time
  • Only one student worker will be allowed to work in the copier/student worker room at a given time, upon leaving, student will sanitize the work station with provided cleaning supplies

Package Routing

  • Package delivery follows established Dean’s Office package delivery policy.
  • If a package arrives on the 8th floor that is meant to be delivered elsewhere:
    • Staff will contact the intended recipient asking them to schedule a time on Bookafy to come collect their package.
    • Door to 8th floor copy room (where packages are being delivered) will be unlocked at the appointed collection time.
    • Door will be promptly relocked after package collection.

Notary Services

  • Meeting will be scheduled by notary. Phone number on website 845-5313 must be called to schedule appointment. If phone call goes through main line 845-1111 call will be transferred for scheduling, or a message may be taken.
  • Meetings will be held in the 8th floor conference room by scheduling. Social Distancing has been marked off by Facilities.
  • Masks must be worn by all participants.
  • Hand sanitizer will be used by both parties before and after signing.
  • Notary will sanitize conference room once meeting is over.

Technology Services - 4th Floor

Staff will wear gloves at all times when working on equipment assigned to our end users.

Office Accessibility

  • Staff should utilize the call center and online request form to submit IT requests.
  • Staff can also be contacted via e-mail or slack.
  • Technology Services will not accept walk-ins. Office doors will be closed until further notice.

Meetings     

  • Meetings will be conducted via phone or Zoom. Staff will utilize incredibly large, airy spaces with Lysol misting sprayers if a large group needs to meet.
  • In person meetings for hardware deliveries will be scheduled through Bookafy and social distancing will be practiced during these interactions.
  • General meetings, discussions, and consultations will be scheduled through Bookafy.

Plan for common spaces

  • Only one person will be allowed in our kitchen/sink area at a time.
  • No meetings held in common space or individual offices.
  • Minimize hallway congestion with others, stepping into doorways or find another route.

Package routing

  • Package delivery follows established Dean’s Office package delivery policy.
  • If a package arrives on the 4th floor that is meant to be delivered elsewhere:
    • Staff will work to contact the intended recipient asking them to schedule a time on Bookafy to come collect their package.
    • Door will be promptly relocked after package collection.

Post Award Services - 4th Floor

Office/Suite Accessibility and Communication

  • Outer suite door will remain locked.
  • Only Post Award employees will be allowed to enter the suite.
  • Office doors will remain closed.
  • PIs and research staff may contact post award via shared email boxes, individual phones, individual emails, or call center. 

Meetings

  • Meetings with PIs, research personnel, and other TAMU units will be conducted via Zoom.
  • If customer requires face-to-face meeting, an appropriate Harrington Tower conference room will be used to allow social distancing of a minimum of 6 feet.
  • Employee may request attendees to wear masks (provided by Post Award) and sanitize hands upon entry to meeting space; if attendees refuse, employee maintains the right to require a zoom meeting or ask that another post award staff member conduct the meeting.
  • Availability of meeting times will be monitored by each individual post award staff member.

Deliveries

  • Research supplies and equipment will be shipped to the PI or research personnel’s location of choice (office, lab, home, or CEHD central receiving location).
  • Computers, office supplies, and equipment purchased through the post award office will be shipped to CEHD central receiving location.

Social Distancing

  • Only one Post Award staff member shall be allowed in the copy room
  • Only one Post Award staff member shall be allowed in offices 437, 438, 440, and 441
  • Two Post Award staff members shall be allowed in office 439 but must maintain social distancing of at least 6 feet
  • Employees may meet in the suite hall but must maintain social distancing of at least 6 feet
  • Only one student worker will be allowed to work in the copier/student worker room at a given time, upon leaving, student will sanitize the work station with provided cleaning supplies

Teaching, Learning and Culture - 3rd Floor

Office Accessibility

  • Main office doors will remain locked at all times.
  • A sign with office numbers and e-mails will be posted on the outside of the door.
  • Any face to face contacts will be set 24 to 48 hours to ensure proper planning and suitable location to keep social distance if necessary.
  • All receptionist areas will have the plexiglass, mask, hand sanitizer and keyboard covers will be used to minimize spread once someone is allowed in those areas.
  • No one will be allowed in without a mask and this will be shared upon making appointments. Mask will be provided if individual does not have one.

Common Area Accessibility

  • TLAC office normally has 3 student workers throughout the semester.  We will only have 2 once we return back to campus. There will never be a time where both will be in the office at the same time.
  • Breakroom will have limited access and signs will be placed for expectation to clean common used items such as faucets, refrigerator etc.  after touching.  Disinfecting, hand soap, and cleaning supplies will be visible and available.  We are fully stocked with Clorox wipes, Hand soap, Lysol, Clorox spray and mask to give away if someone comes without one.
  • We will also keep cleaning products in restrooms as well with posted signs of proper hygiene upon entry and departure.

Packages and Mail

  • All US mail,  FEDEX and UPS packages will be dropped off in room 304 –  we have requested notification from UPS and FEDEX to notify us when packages have been delivered – They have been given access via ID for entry.

Meetings

  • Most Faculty and staff meetings will continue in Zoom or Microsoft TEAMS.

Educational Administration and Human Resource Development - 5th Floor

Office Accessibility

  • Will utilize main office number to speak with staff.
  • Staff can also be contacted via e-mail (listed on main office door).
  • Will not accept walk-ins. Main office door will remain locked and individuals will have option to work behind closed doors in offices until further notice.
  • Temperature will be taken upon entry to main office.

Meetings

  • Meetings will be conducted via Zoom.

Social Distancing

  • Only three people allowed in the lunch room with tables at a time.
  • No meetings held in common space or office.

Copy Areas/Breakroom

  • Only one person allowed in these areas

Lab & Small Technology Office

  • Only 6 persons allowed in lab area (508)
  • Only 1 person allowed in this office (520)

Graduate Assistant Office

  • Only 1 person allowed in office at any given time. This is to be worked out between graduate assistants.

Packages

  • Packages and mail will be delivered to individual offices using CDC guidelines.
  • If a package arrives on the 5th floor that is meant to be delivered elsewhere:
    • Staff will contact the intended recipient asking them to schedule a time to come collect their package.

Educational Psychology - 7th Floor

Office Accessibility

  • Will utilize main office number to speak with staff.
  • Staff can also be contacted via e-mail (listed on main office door).
  • Temperature will be taken upon entry to main office

Meetings

  • Meetings will be conducted via Zoom.

Social Distancing

  • Only three people allowed in the lunch room with tables at a time.
  • No meetings held in common space or office.

Copy Areas/Breakroom

  • Only one person allowed in these areas

Lab & Small Technology Office

  • Only 6 persons allowed in lab area (508)
  • Only 1 person allowed in this office (520)

Graduate Assistant Office

  • Only 1 person allowed in office at any given time. This is to be worked out between graduate assistants.

Packages

  • Packages and mail will be delivered to individual offices using CDC guidelines.
  • If a package arrives on the 5th floor that is meant to be delivered elsewhere:
    • Staff will contact the intended recipient asking them to schedule a time to come collect their package.

Gilchrist, PEAP & HCRF

Health & Kinesiology (Gilchrist, PEAP, HCRF)

Please observe all directional signage and notices posted throughout the building.

Face Coverings: Face coverings must be worn in Harrington Tower and TAMU public spaces at all times.

More information on masks on campus

Social distancing: 6-foot social distancing should always be maintained.

Elevators: No more than Four (4) people are allowed on the elevator at one time. Please be patient or use the stairs (keeping 6 foot social distancing) if you are able.

Office Accessibility

  • Office phones will be forwarded to cell phones
  • E‐mail –make sure we have proper communications sent out in email and around the building with contact information.
  • No walk‐ins, unless you have scheduled an appointment. – work behind closed doors in offices until further notice.

Meetings

  • Meetings will be conducted via Zoom.
  • For in person larger group meeting we will reserve the conference room (MAX number for conference room with distancing)
  • Only two people allowed in the break room at a time
  • No meetings held in common space or office.

Package Delivery

  • All packages will continues to be delivered to HLKN Main Office (RM 107)
  • Recipient will be notified that their package has been delivered and will be allowed to schedule a time to come down.

Undergraduate Students

Advising & Student Support

I had an appointment scheduled with my adviser before the end of the week/month/semester. Will I still have to come to campus for my appointment?

All advising appointments are now being handled online. Please contact your academic advisor for information on your advising appointments. Email is the absolute best way to contact your advisor, as all advisors check their email constantly and will return emails as soon as they are able. Please keep in mind they will be handling a large volume of emails for the next several weeks, and practice patience and generosity with them as they work to help their advisees.

I had an appointment with Mr. O’Neal regarding probation. Will this be canceled or rescheduled?

Please contact Mr. O’Neal at koneal@tamu.edu or (979) 862-8489 and he will discuss this with you further.

I live in a dorm or on-campus apartment. Do I have to leave? If I stay, can I still use my dining plan?

The University is still open, for any resident who chooses to continue to live on campus for the remainder of the semester. This includes university dining facilities, and students may still use their dining plan. Contact the Office of Residence Life with any further questions.

Course Support

How are finals going to be handled if all classes are going to be online?

Final exams will not be taken in person. Online testing and other mechanisms for the assessment of student learning are under consideration in collaboration with college deans and faculty and will be announced in the near future.

How do I find out how to participate in online classes and what the changes to my courses will be?

The instructor for each course will inform their students of the new requirements, including posting an updated syllabus with the changes to the instruction format and assignments due to the shift to online instruction. Contact your instructor with any questions.

What resources will be open to students that do not have a reliable internet connection or no internet connection at all once online courses begin?

The University is still open, and students may use wifi and computing labs for completing online coursework. Precautions such as social distancing when using lab facilities, avoiding touching their face, frequent hand washing, and using hand sanitizer should be practiced. If you cannot use these resources, please contact your department for more information.

Field Experiences & Student Employment

I am a student worker. Should I still come in to work?

Student workers are permitted to work in person on campus provided that the department for which they work implements appropriate social distancing requirements and other safety measures, which our college will be doing. Student workers should contact their supervisor regarding their ability to work. Students feeling ill should not come to work and should self-monitor and seek medical care if needed. Students not ill and not wishing to work in person will not be required to do so and will continue to be paid only if remote work is a possibility and approved by their supervisor. If remote work is not possible and the student does not wish to work in-person, their timesheets and pay will reflect this, as they cannot be paid unless they work.

I am currently student teaching or I have questions about my field placement – how do these changes affect me?

An email was sent to each student on March 16th from Dean Alexander with specific instructions for each program; students should check their e-mail before proceeding.

Graduation & Aggie Ring Day

Will I be able to get my Aggie Ring?

Please follow the Association of Former Students for updated information on future Ring Day plans.

Are the graduations for undergraduates, masters and Ph.D. students still going to happen as planned?

Due to the global COVID-19 coronavirus pandemic and restrictions on event sizes announced by the White House, Spring graduation ceremonies will be postponed. The university is planning mail delivery of diplomas to graduates (with normal shipping costs waived).

Graduate Students

Will my graduate class continue to meet face-to-face?

You will need to contact your department and your professor immediately. Most courses will switch to online instruction, but there is a chance that small classes may be permitted to continue face-to-face meetings. This will only be permitted if the class is smaller than 10 people, and if your instructor gets an exception approved by the Dean and the Provost.

I’m a graduate student – can I still have my prelims, proposal, or dissertation defense?

Yes, you are allowed to have your prelims, proposal, or defense online. You will need to contact your Chair or the Department Head for assistance.

I am a graduate assistant. Should I still come in to work?

You will need to speak with your supervisor about your schedule and duties.

Are the graduations for undergraduates, masters and Ph.D. students still going to happen as planned?

Due to the global COVID-19 coronavirus pandemic and restrictions on event sizes announced by the White House, graduation ceremonies will be postponed. The university is planning mail delivery of diplomas to graduates (with normal shipping costs waived). Stay updated on the university’s plans at graduation.tamu.edu.

Field Experiences


The College of Education and Human Development (CEHD) continues to work with Texas Education Agency (TEA) to receive updates regarding field experiences as a result of the COVID-19 health crisis. Please know that your program leaders have been working very hard on your behalf – seeking information to this issue. There have been very many thoughtful discussions at the State, College, and program levels to ensure that we have accurate information regarding your field experiences.

Return-to-the-Field (RTTF) Guidance document: for field placement officers and faculty members to prepare program-specific plans.

Please be aware that the College’s plans for education students’ return to the field are dependent upon guidance from the Texas Education Agency (TEA). Public schools continue to refine and update their return to learn plans for their districts. While it is unfortunate in these unprecedented times that we cannot offer a face to face in the Fall 2020 semester for many field experiences, rest assured that your department and program area leaders are diligently working to provide  robust and engaging opportunities to prepare YOU; the next generation of Aggie Educators. We will work together to ensure you are prepared for a fulfilling and rewarding career in order to meet the needs of all students in your classroom. 

Because there continues to be many unknowns with regard to COVID-19, there may be additional actions taken by TEA at a later date. It is extremely important that you review your school email regularly and read it thoroughly. Thank you for your patience and understanding as we navigate this unprecedented situation. 

We will continue to communicate with TEA and we will update you when we know more.

Please refer to your program area below for information regarding COVID-19 changes and guidelines.

For certification questions, please contact Misti Corn – Certification Officer, at mistihcorn@tamu.edu.

Visiting Campus


I was scheduled for a recruitment tour or recruitment appointment before the end of the semester. Are these still being held?

Please contact Amy Whitesell at awhitesell@tamu.edu or (979) 845-4690 with all questions about recruiting. She will arrange a time to talk with you via phone or Zoom to discuss your options. Please also contact Amy if you had an appointment with an advisor already scheduled – she will provide guidance.

How are New Student Conferences going to be handled?

Currently, all university events involving more than 50 people have been canceled through April 3 in order to give time to evaluate and observe the course of the pandemic. Decisions about New Student Conferences have not been made yet; we will update our information when we receive guidance from university administration.

Mental Health Resources


TAMU Counseling and Assessment Clinic: Typical reactions to COVID, coping, ways to support yourself, ways to support others, resources, Xenophobia and Racism surrounding COVID-19.

Learn more about CAC resources

Faculty & Staff


Please visit the Office of Human Resources and Organizational Effectiveness for answers to the most frequently asked questions and future updates.

How will hiring and interviews be handled during this crisis?

For faculty, staff and student position, interviews will be conducted virtually. Please contact the chair of the search committee and/or your department head (for faculty hiring) for additional details.

I am a new employee. How can I complete my onboarding processes with HR?

All new hires will complete their I-9 forms  remotely. When at all possible, remote access will be requested for Section 1, and Third Party verification following the guidance provided by HR at the following website: https://employees.tamu.edu/employment/i-9/

If viewing documents in person is required, the employee will set up an appointment through the call center, 979-845-1111. They will come to the 8th floor at the appointed time and call 979-845-5311 to let them know they are there.  Staff will be notified that the person is waiting and then using protective mask and gloves, take their documentation and make copies.

How should I enter time in Workday?

Employees are responsible for entering their time off in Workday as:

  1. Emergency Paid Sick Leave (EPSL);
  2. Emergency Family Medical Leave Expansion Act (Week 1 – 2); or
  3. Emergency Family Medical Leave Expansion Act (Week 3 – 12)

I need to go to my office/access work facilities.

If you need to access your office or shared work spaces, please contact your supervisor. Arrangements should be made with your building’s facilities coordinator and/or main office contact to minimize contact.

When will I be able to return to campus?

If you hold a position that does not require daily interaction with students, please have a conversation with your supervisor. If it is agreed that what you have been doing over the summer has been working well, and the units’ needs are being fulfilled appropriately, please consider continuing to work from home full-time.

If you hold a position whose job description involves direct student support, please have a conversation with your supervisor. It is our intent to support your units to create rotating schedules for employees or some other mechanism that allows you to work from home some or most of the time.

Resources for working from home

If you are the primary caregiver to a school-aged child whose school has closed. Please contact your supervisor immediately to discuss your options.

General Resources for Working from Home


Video Courses


Sign in using your TAMU email.

Working from Home for Parents/Caregivers


Educational Resources for Kids


Learn More

Faculty

Course & Teaching Support

I need help moving my course(s) online. How can I get assistance with this process?

For technical support for the conversion process, please open a help ticket with IT at myCEHD, or call (979) 845-1111. For help with instructional design questions, please contact your main department office – each department will have resources for faculty members as they work through this process. You should also check Keep Teaching for resources provided by the university for this process.

I am teaching a graduate course, and I feel strongly that it should continue to meet face-to-face. How do I request an exemption from the online-only policy?

Exemptions will be few, and will only be considered for classes with fewer than 10 participants. The process for requesting an exemption is as follows:

 

  • Request should be sent to Mr. Joe Pettibon (jpp2@tamu.edu) with a cc to Dr. Karen Butler-Purry (klbutler@tamu.edu) and Dr. Beverly Irby, (irby@tamu.edu)
  • The request should be in a memo format, and must be from the instructor to the provost, through the department head and dean.
  • Request must include:
    • course designation
    • the number of enrolled students
    • Whether the current classroom is large enough to allow the social distancing of students and instructor – must provide the building and room location (i.e. 30 seats for 10 students). If the classroom is not large enough, please indicate that you need a larger classroom.
    • A justification from the faculty as to why the class would not be appropriate to move online
    • A discussion on how the faculty intends to accommodate any grad students who is unable or unwilling to attend the face to face class.

Tenure, Promotion & Reviews

I am currently in the process of my midterm review; how will this process be affected by these changes?

The midterm review dossiers from the departments are due to the faculty affairs office this week. They will be reviewed and discussed by the CEHD Promotion and Tenure Advisory Committee using ZOOM. The letters from the Dean will be sent to individual faculty by May 15 as initially planned.

How will the university’s response to this health crisis affect my promotion and/or tenure case?

At this time, it is not clear whether the university’s response to COVID-19 will have any affect on midterm review, promotion, or tenure processes. The Office of the Dean of Faculties will issue guidance as appropriate. Dr. Fred Nafukho is available to work through any questions or issues you may have; please contact him at fnafukho@tamu.edu.

How do I check out/return a purchasing/travel card?

Dean's Office

Dean's Office

Purchasing cards

  • Check out
    • Requestor schedules a check-out time on Bookafy.
    • Passcode to lockbox e-mailed to requestor.
    • Prior to scheduled check-out time, card sanitized, dried, and locked in passcode-protected lockbox on wall in elevator bank.
  • Check in
    • Requestor drops card into a locked drop box next to the door to 803 Harrington Tower.
    • Requestor e-mails a copy of the receipt to cehd-deanpurchasing@exchange.tamu.edu.

Travel cards

    • Check out
      • Traveler schedules a check-out time on Bookafy.
      • Passcode to lockbox e-mailed to traveler.
      • Prior to scheduled check-out time, card sanitized, dried, and locked in passcode-protected lockbox on wall in elevator bank.
    • Check in
      • Traveler drops the card into a locked drop box next to the door to 803 Harrington Tower.
      • For receipts, traveler follows previously-established receipt guidelines, using (in order of preference):
        • The Concur app to digitally capture and upload receipts to their Concur profile.
        • Scanning each receipt as an individual pdf and emailing the pdfs as attachments from their Concur-verified email address to receipts@expenseit.com.
        • Scanning each receipt and emailing them to cehdtravel@tamu.edu.

Post Award Office

Credit Card Orders

  • Online orders requiring shipment will be processed by Post Award staff.
  • Online order allowing store pickup will be processed by Post Award staff.
  • Food orders will be processed by Post Award staff when possible either by credit card or established account.

 

Credit Card Checkout

  • Credit cards will be checked out only when in-person local use is necessary.
  • PI or Research Personnel will be asked to arrange a date/time to pick up the credit card.
  • The card along tax exempt form shall be placed in a secure lockbox outside of the Post Award suite. Combination will be provided via email to the customer.
  • PI or Research Personnel will pick up card from box.
  • Card will be returned to a secure lockbox outside of Post Award suite.
  • Receipts will be emailed to cerdpurchasing@tamu.edu or submitted via the Laserfiche purchasing form.
  • Card will be sanitized upon receipt by Post Award staff.

Teaching, Learning and Culture

  • Credit Cards will not be issued if not necessary.
  • The business office will make all necessary purchases online, or via phone.
  • If a credit card must be checked-out there will be a drop box for pick up and drop off only during working hours.  The card will be immediately wiped down upon return with a disinfectant.
  • All other functions we will assist with purchase request via online, new systems are being discussed for the transfer of documents.

Health and Kinesiology

Check out

  • Requestor must schedule a checkout time with staff.
  • Payment card will be sanitized and placed with a tax‐exempt form in a clasped envelope taped to the outside of one of our doors with requestors name on it.
  • Cards will be sanitized immediately before check‐out and immediately after check‐in.

Check in

  • Requestor tapes envelope back to the door once finished with purchase and will email staff to let them know it is back.
  • Requestor e‐mails a copy of the receipt to hlkn-purchasing@tamu.edu

Travel Card

  • All travelers keep their own cards.
  • For receipts, traveler follows previously‐established receipt guidelines, using (in order of preference):
    • Using the Concur app to digitally capture and upload receipts to their Concur profile.
    • Scanning each receipt and emailing them to hlkn-travel@tamu.edu or sending it to their admin associates.

Educational Psychology

Online purchasing will be encouraged for Educational Psychology expenditures.

  • Purchasing cards
    • Check out
      • Requestor schedules a check-out time on Bookafy.
      • Prior to scheduled check-out time, card sanitized and dried.
      • At scheduled time, card will be checked out from front desk student worker (during normal business hours).
    • Check in
      • Requestor will return the card to the front desk student worker during normal business hours.
      • Requestor e-mails a copy of the receipt to troberts@tamu.edu.
  • Travel cards
    • Check out
      • Traveler schedules a check-out time on Bookafy.
      • Prior to scheduled check-out time, card sanitized and dried.
      • At scheduled time, card will be checked out from front desk student worker (during normal business hours).
    • Check in
      • Traveler will return the card to the front desk student worker during normal business hours.
        • Traveler may opt to keep card for the remainder of the semester, as well.
      • For receipts, traveler follows previously-established receipt guidelines, using (in order of preference):
        • The Concur app to digitally capture and upload receipts to their Concur profile.
        • Scanning each receipt as an individual pdf and emailing the pdfs as attachments from their Concur-verified email address to receipts@expenseit.com.
        • Scanning each receipt and emailing them to arwelch@tamu.edu.

Educational Administration and Human Resource Development

Purchase Requests

  • Purchase requests may be sent via the online form or directly to EAHR-purchasing@tamu.edu. Form will be completed and submitted electronically.  Form must be submitted at least 2 business days prior to purchase/payment request. 

Card Administration

  • Purchasing cards
    • Check out
      • Requestor schedules a check-out time via email with staff.
      • Prior to scheduled check-out time, card sanitized, dried, and put into envelope along with tax-exempt forms.
    • Check in
  • Travel
    • For receipts, traveler follows previously-established receipt guidelines, using (in order of preference):
      • The Concur app to digitally capture and upload receipts to their Concur profile.
      • Scanning each receipt as an individual pdf and emailing the pdfs as attachments from their Concur-verified email address to receipts@expenseit.com.
      • Scanning each receipt and emailing them to EAHR-travel@tamu.edu

Research Activities


School-based Research Procedures and Policies

Schools are in survival mode during the COVID-19 pandemic. It is important for researchers to have the appropriate mindset and approach when doing school-based research during COVID-19. Administrators from College Station ISD, Bryan ISD, and Caldwell ISD were part of a focus group and shared that any research must show potential benefits for their schools (including students and teachers) and the school district. Below are some of what the school administrators expressed about school-based research.

  1. Avoid on-site research at schools, unless using video or virtual methods
    Local school administrators all expressed that they will be extremely cautious about any on-site research projects at their schools and will not likely approve them.
  2. Minimal disruption to students
    During home-schooling, students had no face-to-face time with teachers. When students return to school, any face-time with teachers are extremely valuable. Any school-based research must demonstrate the least disruption to students, particularly because of state accountability. Any research that requires interruption of students’ class time or pulling students out of the classroom will not be supported by local school administrators.
  3. Early childhood education and emergent literacy
    Local school administrators expressed major concerns about the learning and development of pre-K to 2nd grade students due to COVID-19 and the disruption of schooling. Research in this area will be extremely welcomed by local school districts.
  4. Helping students cope and learn
    Research on the most efficient way for the greatest academic gain and on preventing the “COVID slide” (or falling academically behind age- or grade-level due to COVID) will be extremely welcomed. Research on students’ perceptions and perspective about learning in COVID will be welcomed. Research that helps bring the community into the schools virtually or physically distanced will be helpful to give students rich experiences without having to go outside into crowded spaces (e.g., the zoo, the museum, etc.).
  5. Helping teachers cope
    Research that supports teacher efficacy and teacher well-being (including reducing teacher burnout) will be extremely welcomed by local school districts.

For Researchers with On-going School-based Research Projects

  • Any modifications to your projects, please make sure to amend your IRBs and get IRB approval as soon as possible.
  • If your project is federally funded, most agencies allow a one-year no cost extension and further extensions can be approved depending on the circumstances. Some funding agencies are considering offering PIs a “hibernation year”. Check with your program officer for details. Below are links to resources for several major federal funding agencies.

For Researchers Planning to Do School-based Research Projects

  • Consider shifting focus to parents and home learning rather than only on school-based learning; also consider the use of existing regional or national datasets and adapting your research methods or questions in ways that could be addressed by existing datasets.
  • Be mindful of diverse family needs, including parents who are essential workers and may need to be home schooling their children during evenings. In multi-generational households, grandparents, older siblings, or extended relatives may be the primary caregivers and taking on home schooling responsibilities.
  • Online and virtual methods are excellent ways to do research during COVID-19. However, be mindful that some families have connectivity issues. Also, be mindful of potential security issues, including ransomware and Zoom attacks. Also, be mindful of consent or assent procedures with young children.
  • Many technologies and supplies are becoming difficult to find or back-ordered. In addition, the prices of some equipment and supplies may have increased dramatically due to demand or tariffs. Plan for extra-time for research that require equipment and supplies that are hard-to-find.

Working group members (ordered by last names): Jamilia Blake (Associate Professor, EPSY), Amy Jurica Hinnant (Outreach Coordinator, Office of the Dean), Jeffrey Liew (Professor, EPSY & Associate Dean for Research), Jean Madsen (Professor, EAHR), Juliet Nyanamba (Doctoral Student, EPSY), Erica Ritter (Director of Becky Gates Children’s Center & doctoral student, TLAC), Hector Rivera (Associate Professor, EPSY), Kay Wijekumar (Professor, TLAC)

Consultants: Barbara Ybarra (Bryan ISD), Jeff Mann (College Station ISD), Alex Salaz (Caldwell ISD)

Guidance on Holding Events and Celebrations


All college and department faculty, staff and students should hold all official events and celebrations virtually until further notice from the university.

  • Virtual events should be organized through the TAMU Zoom system.
  • Individuals wishing to host an event or celebrations should designate an employee to serve as the host of the event. The
    host will be responsible for (either directly or through a team of individuals): 

    • Allowing participants to join the session.
    • Managing who is allowed to speak and when.
    • Working with selected individuals who will present information (i.e., monitoring
      questions from the chat and enabling screen sharing).
    • Recording the session.
  • Copies of presentation materials, programs, etc.  should be shared via email to participants before the event, if possible.
  • If the event host(s) wishes to share a gift or giveaway item for participants, it should be individually wrapped and distributed via mail to eliminate face-to-face interactions.
  • If an event MUST be held in person, attendees should follow CDC guidelines for health and safety as well as protocols set by the university regarding masks and social distancing.
  • Individuals who exhibit any known symptoms or feel sick should be directed to not attend.
  • No food or drink should be provided to eliminate opportunities for exposure to infected or asymptomatic persons.

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